Companies are going after global talent now and that means hiring remote workers. However, managing a remote team requires a framework that needs to allow for all team members across different time zones to collaborate effectively.
A simple solution to this problem is to use a project management system that helps capture all your ideas in one place. By delegating tasks to individuals, you can track their efficiency. All communication regarding a task should be done on that tasks card.
Trello allows us to manage all our tasks in one place. By prioritizing each task and designating a reasonable time to the task we’re able to manage our effectiveness.
We have decided to kill email and have instead resorted to using only our project management system for all internal communication. We haven’t regretted it so far.
We also use time-tracking software to better understand where most of our time is being spent on. Screenshots allow us to provide proof of work and many times has even helped us recover data.
One thing that has been a real game changer for us is weekly sprints. At the start of the week, we assign tasks to each member with a team lead following their progress and helping them with their issues. This allows us to save time by quickly resolving issues. Mid-week the manager has a quick meeting to check up to see if everything is on track. At the end of the week, all members submit an update on tasks done and their plans for the upcoming week.
The infographic below documents the process that has worked for us and we hope it will help you manage your remote team better as well.