I recently had the pleasure of taking a new piece of equipment for a test drive in our office. It is always fun to get something new, isn’t it? As the Chief Minute Taker at any and every office meeting we hold and the one person who must capture and record all of the ideas that spin from the mind of my (extremely) creative CEO – sometimes I just don’t know where to begin when I get back to my office and I have pages of notes from the day. We recently established a method for following all action items that come from our meetings but what about all of the other creative ideas that were missed during our conversations that I didn’t get a chance to capture?
Well folks, it appears this problem is solved! We have been running a trial on the Livescribe Echo smartpen in our office and it’s been a dream. During our one-on-one meetings where Joan’s mind is spewing out ideas faster than I can write, I tap record and just highlight points in our conversation. This enables me to really listen to her ideas without trying to capture every word on paper. I can download the file at my desk and share it with other members of our team so that I don’t have to recreate her vision with my words – I can share hers just as I originally heard them.
We also used the Echo smartpen in our recent team meetings where our whole office met and did some project planning. This was especially helpful to capture our meeting segments. I simply started a new recording session each time our subjects changed and when I returned to my office, I simply downloaded them and named the files to find them easily. I was then able to easily send the audio files to anyone who wasn’t present or wanted to re-listen to our meeting to help with better follow-up.
Here is a word from Joan on how she has been using this pen:
Jasmine and I have been “sharing” the smartpen as we have one for testing purposes. Therefore, I have not been able to use it as much as Jasmine, but I love it! I see the benefits from two sides. First, as an executive, I am comforted in knowing that my creative ideas are being captured on audio. While Jasmine has always done an excellent job of capturing my creative moments, it’s not easy for her to keep up with my when I am on a real roll. When I am in my flow, as I call it, hundreds of thoughts are popping into my mind and I don’t want any of them missed. And if I had to repeat the details of an idea two or three days later, I usually do not say it in the exact same way. It is important to me that my ideas are captured and documented. I especially appreciated the fact that Jasmine could then send these audio files to virtual members of our team and they heard the exact words that I used which helped them better understand my vision, goals, and objectives. I see great value from a time-saving and productivity perspective.
A benefit I experienced was when I was teaching a full-day workshop recently and I was able to capture some of the great ideas the participants shared. The people in my classes have great ideas and sometimes, brilliant tips to share. I did ask them if it was okay first that I capture some of the ideas and explained that I wanted to share them with other administrative professionals but would not divulge their names.
While I know there are specific situations and industries in which audio recording could not be used, I also know there are other organizations, administrative assistants, and their executives who would benefit from this tool. It would be useful, too, for those times when an executive is rattling a list of tasks and action items to their assistant for replay by the assistant.
I can’t wait until I get the smartpen back from Jasmine when I return to the office later this week. I plan to take it on my next trip and explore other uses.
Also, I am the type of person who draws arrows, lines, circles and more when I’m writing my thoughts. Many times, I prefer to handwrite ideas and concepts over typing on a laptop or other device. The reason is that I can mind map my ideas and go wild, if I want to. This truly supports my creative process. With the Echo smartpen, I can do this and then all my drawings will be transferred to my computer, thus saving time. This is very exciting to me.
So far this has been an asset to our office. Knowing that our readers are administrative professionals, like myself, I wanted to be sure you knew what kind of cool tools are out there and available to you!
Want to learn more or find out where you can get a Livescribe smartpen? Click here.
Thanks for reading,
Jasmine (& Joan)
Listen here for Jasmine’s secret message recorded with the Livescribe Echo smartpen.