Get ready to go from chaos to control with the excellent tips that Julie Perrine shares in this free webinar.
As a manager, you might be concerned that the smartphones that employees seem to have attached to their hips might tempt them to spend time on Facebook or Twitter rather than tend to their job duties.
As it turns out, these small technological devices can actually help to keep your workers safe while on the job. Whether your employees bring their own phones to work or you have issued smartphones to everyone on your team to help stay in touch, check out the following ways that smartphones can help everyone stay safe:
Long Battery Life for Improved Communication
When it comes to hardware improvements, mobile phones have advanced a lot in recent years. A great example of this is battery life. If your workers are out at remote locations where they cannot easily charge their smartphones, a generous amount of battery time will allow them to stay in touch with you back at the main office. For example, the Samsung Galaxy S7 edge features 36 hours of talk time and 14 days of standby time. Workers can use this flexibility to call in updates, report any problems they have encountered or simply check in to let you know they are okay.
Use the Camera as a Documentation Tool
New smartphones come with cameras that allow users to take still shots and videos whose quality rivals that of many professional devices. The smartphone camera is a terrific tool to use during inspections or investigations or anything that requires documentation. For example, if you are concerned with the way your employees are performing a particular task, you can snap a photo or take a quick video.
Put Social Media to Good Use
Social media sites like Facebook, Twitter and Pinterest can also be used to boost workplace safety. You can set up closed social media groups on the site of your choice that are available only to your staff. Employees who are working in the field can use their smartphone internet connection to access the social media site and communicate with other employees. This “virtual” office will let you see who is consistently checking in and posting updates; those who rarely show up in the closed groups can be given a friendly reminder to use the closed group to let everyone know where they are.
Harness the Power of GPS
Most newer smartphones come equipped with a GPS feature that can really boost the safety of your employees. In addition to helping ensure that your workers will be able to get to remote locations and/or clients’ homes thanks to GPS directional advice, the feature can also help you to keep tabs on where everyone is.
There are several apps that will allow you to track phones; these include Find My iPhone, the Android Device Manager and Find My Mobile. If you have not heard from an employee in some time and are getting concerned, you can use one of these apps to help track where the phone and employee are currently located. Or, if an employee is out in the field and he calls in to say that he is completely lost, you can use the tracking feature to see where he is and give directional advice on how to get back to the office or to the appointment.
Are you ready to live your BIG life in 2017? This free webinar is a great place to get started with your plan.
Joan asked, have you heard of “Live a BIG Life” and 76% of our live audience had never heard of it. It’s about courage, faith, risk-taking, overcoming obstacles, becoming who you were meant to be and more! In this webinar Joan talks about gratitude, Red Lipstick ON! the mantra, letting your super-woman go missing in action, living your BIG life and so much more.
The theme for our 23rd Annual Conference for Administrative Excellence was The Revolutionary Assistant. Our conference was held in October 2016 in Las Vegas. We had 450 assistants from 11 countries attend.
Our team-building activity for 2016 was called Compression Planning®: From Idea to Action and Results Faster. Annette Brown who is a certified McNellis Compression Planning Instructor hosted the session with my assistance.
We were really excited about this activity because the main goal was to get assistants to come up with revolutionary solutions on time-old problems such as managers not making time for their assistants; managers not providing sufficient information to their assistants; handling constantly changing priorities; getting support for training and development.
The concept I loved most about Compression Planning is to move “it” from the conversation to the action. For more than 4 decades assistants have been complaining about the same issues (I mentioned above). When I was an assistant 40 years ago we complained about not getting time with our executives; we complained about not getting enough information from our managers; we complained about not getting support for training.
And yet here we are 40 years later and I still here the same complaints from assistants. We have to stop having these same conversations over and over. The idea is to come up with revolutionary answers that will create change and therefore create better conversations.
Our team-building session was 2 hours long and we just touched the surface. I can’t possibly share everything with you about Compression Planning.
But what we did promise our attendees is that we would share the 4 main issues we covered during the session and provide all the answers our 450 attendees developed. The 4 main topics to be addressed were:
- Revolutionary ways to get the communication and information you need from your manager.
- Revolutionary ways to approach your leader to get their undivided attention and more one-on-one time with them.
- Revolutionary ways to handle constantly changing priorities and increasing work volume.
- Revolutionary ways to gain true manager support for your ongoing professional development.
I will write one blog for each issue and we will provide the 25 ideas for each topic that our attendees developed. By the way, all 450 attendees did not work on all 4 issues. We broke the room into quadrants and a section of the room worked on 1 of the 4 issues.
Let’s take the first topic/issue regarding managers and executives not providing enough information to their assistants. First I’d like to give you some background information. In 2015, Jasmine Freeman sent out a survey to our webinar attendees and asked them to identify one thing that was standing in the way or was a barrier in their relationship with their manager. We received 700 responses!!! Wow. That was huge. And I read every single response. I realized that 80% of the assistants could resolve their problems if they would communicate with their executives or if they would have courageous conversations with their executives.
From the survey responses, I created a chart to show our conference attendees the types of issues assistants were having around their executives and communications.
Since there is a long list of ideas, I have pulled what I consider the top 4 and will expand on them. Then you will see the entire list. [Read more…]
In this program we continue the festivities of the 12 Days of Christmas Webinar Series with our topic, Riding the Wave of Change. Joan shares ten great tips to help you with change.
Today we answered some of your fun questions from previous webinars and we even held a challenge to name Joan’s festive reindeer that we use to decorate the front lobby of our offices. We had so many submissions and we were roaring with laughter during the review of the submissions. It looks like our attendees had a great time today – with the topic and the contest.
In our program today we talked about seven ways to become an accelerated assistant. Below you will find our replay link, program notes, certificate download and access to our deal of the day. If you haven’t already registered for our 12 Days of Christmas Webinar Series, you can register here. Links to the programs will be sent daily.
We’ve been having a holly, jolly, super fun and festive time with our 12 Days of Christmas Webinar Series event. In this Day 3 webinar we wore our ugly sweaters and took questions from our live audience about the administrative profession. There were far more questions than we had time for but we’re happy to continue answering them here on our blog as well as on Facebook in our Live Broadcasts. Here’s a listing of the questions we addressed today. [Read more…]
Christmas is only 3 weeks away.
Even if you don’t celebrate Christmas, I’m sure you are busy with year-end activities and preparing to celebrate New Year’s Eve. If you’re like most of us, you’re feeling the “squeeze” to get it all done. (I’ll let you in on a little secret you already know: Some things will probably not get done. And that’s OK.)
To help you stay effective, achieve more and reduce stress, here are a few proven tips on managing time during this busy season:
As 2016 comes to an end, I hope you are working on your goals for your 2017 development. The challenge may come when you realize there are a plethora of training programs, conferences, webinars and other learning events for administrative assistants and executive assistants. So how do you determine what is best for you? After all, you will have to invest time for your development and in many instances, your company will have to make a financial investment.
It’s best to start with your end in mind. For example, when assistants ask me which training would be best for them between our Annual Conference For Administrative Excellence and World Class Assistant Certification live course, I ask them “What are your goals?” “What are you trying to accomplish?” Our conference and World Class Assistant™ our very different learning events. At our conference we have numerous speakers, it’s a much larger event and shorter sessions. Our World Class Assistant™ Certificate course is limited to 20 attendees. I am the only person teaching, we go very deep into the material and there is ample time for skill practice. Do you see the difference?
I thought I would give you a quick overview of the various training platforms for assistants and a few words of wisdom. [Read more…]