Are you joining us for the first time during our Who Took My Pen … Again? Annual Blog-a-thon for Administrative Professionals. If you are just tuning in, here’s the scoop! We are holding the 4th Annual Blog-a-thon for the Administrative Profession. We hold this blog-a-thon each April and the goal is to make assistants aware of the resources available to them and build a community of administrative assistant and executive assistants who want to learn and grow and flourish in their career of choice! To learn more about the blog-a-thon and how you can win great prizes check out the Administrative Professional’s Blog-a-thon Page for the full message.
When I worked as an employee for 20 years, I didn’t think much about tossing out something that was incorrectly printed or throwing away some paper with a paper clip on it once in a while or rework affecting the bottom line. After all, I worked for large enterprises (and even some small ones) but the money wasn’t directly coming out of my pocket, right? It is true that it wasn’t directly coming from my wallet but it definitely was having an impact on me and other employees. If every employee wasted 50 sheets of paper a year then that adds up and the company has to order paper more often. Something has to be done over because it was incorrectly done the first time, equals money because my time should have been spent on something else. Time = money; waste = money; doing personal work on company time = money! And that all comes back to an employee in terms of benefits, vacation, pay raises, and jobs.
Enjoy this excerpt from the recently published book, Who Took My Pen … Again? Secrets from Dynamic Executive Assistants.
Think Like a CFO
Even better, “act as if” you own this business. Remember that budgets are not only for department heads. Take the budget into consideration in every conversation and analysis. In some companies you may not know what the budget is; often budgets are held closely by the manager or director who communicates to their non-administrative staff. However, as a savvy assistant who shows awareness and respect, you may, in some instances, be brought into the picture.
Consider this: as an assistant, even without knowledge of the budget, you still impact the bottom line. If you print a document a second time because you didn’t review it completely the first time, you’ve used additional toner and a click charge on the copier. All of your work counts toward affecting the bottom line.
Do you want to add value in this attribute? Even if you work at a multi-billion dollar company with seemingly “endless” resources, remember everything you do affects the bottom line, multiplied by the number of employees and contractors that company utilizes. The number quickly becomes staggering, and in the harsh economic times the world has encountered over the past several years, the focus on cost effectiveness has proportionally amplified.
I hope you enjoyed today’s excerpt from Who Took My Pen … Again? Please take a moment to enter our contest and leave a comment about ways you have been cost effective or perhaps ways you have witnessed others (or yourself) not being so cost effective and what that looked like?
How are you cost effective?
Joan Burge, Contributing Author, Who Took My Pen … Again? Secrets from Dynamic Executive Assistants