I thought I’d keep this bonus blog on the lighter side. With the onset of spring, now would be a good time to do a little cleanup. Here are a few ideas.
Spruce up your work area with fresh flowers
Purge files; clean up computer files
Rearrange furniture
Inform your team of new concepts
Negotiate your workload
Gather information on new office products
Did my title get your attention? Last week I certified 7 people to teach my Star Achievement Series® curriculum for administrative professionals in their organizations. I spent 3 full days with these wonderful individuals who are going to create change in their companies. One of the modules in Star Achievement is all about attitude and events and feelings that affect our attitudes such as fear and intimidation.
One of the topics I cover in that module is called Fighting Office Dragons. Participants discuss 3 species of dragons: 1) Manager, 2) Co-workers, and 3) Themselves. I have participants discuss things people in those categories do that make them appear to be a dragon. Today, I will focus on the manager dragon. Here are some common responses I hear. See if any of your responses are like theirs. [Read more…]
I hope you had a great week last week and were able to apply the tips I had for communicating with people from different generations. In case you did not read the last two Monday Motivators, I have been writing a 3 part series on communicating for business success. The first one was, Be a better communicator at work and the second was, Bridge the Generational Communication Gap.
Today I am focusing on tactfully voicing your opinion, which is another topic I cover in our World Class Assistant Certification course.
Throughout my career as an employee—a few decades ago—I had the need to voice my opinion to my manager, colleague, vendors, peers, and others. As a business owner, leader, trainer, coach…I still have situations occur when I need to voice my opinion. We all experience this in the workplace. For some people, it is easy to voice their opinion and for others, it is hard.
The caution is just because someone has the courage to speak up, it doesn’t mean they are presenting it in a way that will be acceptable to the receiver. If we want our voice to be heard and to be taken seriously, we have to think about how we communicate and present our case.
Step #1: Consider these factors. Before you even express your opinion, there are some factors you should take into consideration, such as:
Step #2: Think about the words you will use. Resist rattling off what’s on your real mind. You want to maintain professionalism and have the receiver be open to your suggestions or views.
Step #3: Gather facts to back up your opinion. For example, if Joe in another department consistently turns in a monthly report late, you will have a lot more leverage or chance of getting Joe to change if you were to say something like… “Joe, the January report was due on the 18th of the month; I received the report on January 25. In February, the report was due February 14; I received the report February 19.” Do you see having facts is more powerful than saying, “Joe you are always late with the monthly report.”
Step #4: Make sure you aren’t personally attacking someone. Stay focused on the point or issue at hand or situation. It does us no good to verbally attack a person.
Step #5: Select the best time. Timing is important. Maybe you wish to express your thoughts in a meeting to one of the attendees but you would be better off waiting until after the meeting or even the next day. Again, if we want people to be open to what we have to offer, we need to consider if this is the right time.
Step #6: Clearly explain your point of view. Two people can be right and not be in agreement. What do I mean? I see it all the time when I coach executives and assistants. Each person has their view of a situation, expectations or performance. The executive is right and the assistant is right but they have different view or stories about what happened. Take time to explain your thoughts.
Step #7: Consider your relationship with the other person. How long have you known this person? How will they take your feedback? Are they a superior? (You can still voice your opinion but very carefully.) Do they work within your organization or outside your organization?
It is both important to express our views and maintain another person’s self-esteem. I encourage you to work on this vital business skill.
Have an awesome week!
Joan Burge
Photo Credit: Designed by Katemangostar / Freepik
Each month we feature a question from our friends at Business Management Daily’s Admin Pro Forum. Please enjoy engaging in a conversation over this month’s question.
Question: “Say your boss came to you tomorrow and said that starting in the new year, one and only one of your admin tasks is going away forever—and you get to pick which it is. What would it be, and what is it about that thing that you just can’t stand?” – the editors of Administrative Professional Today [Read more…]
I hope you are doing well this second Monday of December. I’ve been having a jolly time hosting daily webinars that started December 1 as a part of our 12 Days of Christmas this year. Office Dynamics is celebrating this month of giving by presenting free 30-minute webinars for 12 business days in a row. That’s a pretty heavy duty schedule but I’m having a blast. My partner-in-crime, Jasmine Freeman and I are making these webinars educational and festive. Each day we think of something new to surprise our attendees plus give away some great gifts such as on-line learning and conferences on demand. The response from our attendees has been tremendous.
Since this is the busy season I thought I would give you my 10 quick tips from the December 1 webinar. [Read more…]
Get ready to go from chaos to control with the excellent tips that Julie Perrine shares in this free webinar.
