Office Dynamics - Executive And Administrative Assistant Training

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11 Effective Ways for Assistants to Work From Home

Rare and unusual times have presented themselves as a result of the onset of Coronavirus COVID-19. As an office, we learned just how many Assistants across the nation and world have become impacted. While we anticipated learning of non-essential business closures leading to working from home, we did not anticipate the high number of Assistants around the world struggling with the uncertainties, isolation and communication barriers brought on by the circumstances.

Last week, we hosted an Understanding VUCA for Assistants webinar in which we shared adaptation traits to help our viewers navigate through constant change. During that webinar, we asked 800+ attendees around the world what their working situation was like as a result of COVID-19. The poll asked Assistants to select the option that described them: “Working from Home” or “Still Working from the Office.” The results showed that 80% of our webinar attendees are working from home (WFH).

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Survival Tactics for Administrative Professionals During Chaotic Times

Disasters and chaotic times dramatically impact our personal and professional lives. And while, with time most situations improve, reoccurrence in the future is inevitable.

How do you manage external responsibilities, such as children and family, keep up with workload demands and safeguard yourself from difficult times in the world? Adaptability.

At Office Dynamics International, Secretaries, Executive Assistants, and Administrative Assistants alike have approached us on skills, tactics, and traits to implement in order to achieve agility and survive the pressures of today’s society.

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Continuing to Navigate and Remaining Calm Through Difficult Times

The world around us is in a state of pandemonium. The threat of Coronavirus has highlighted our greatest fears and worst nightmares. Its tentacles have a firm chokehold on the economy, and basic infrastructures are grinding to a halt. Times like these remind us of an old concept developed during the Cold War era, VUCA. VUCA stands for Volatility, Uncertainty, Complexity, and Ambiguity. It’s an acronymized way of saying, “Buckle up. It’s a crazy world out there.”

Executive assistants, however, are probably more prepared than most to deal with crises of all kinds. Here are our suggestions for continuing to navigate and remaining calm through difficult times:

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How Assistants Can Have Staying Power

With all the buzz technology and workplace trends generate, it’s easy to forget that the foundation of every administrative professional should be built on timeless skills. Failing to develop these critical cornerstones for administrative assistants often means failure to thrive and succeed. There’s a reason some skills are needed decade after decade. Skills like:

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International Women’s Day 2020 – A Message From Julie Reed

Sunday, March 8

In a recent interview, I was asked, “What motivates you to be an Administrative Professional Trainer and Coach”? I made it clear: I am passionate about my career of choice. More importantly, I am driven by the concept of igniting the power of you, the opportunity to gain control over your outcomes, and to value your value. I am an advocate for those who feel undervalued, those who are victims of their circumstances, the overwhelmed and stressed— basically, the disengaged and passionless.

As a daughter, I was blessed with powerful role models and was uplifted by sisterhood. As a mom to four daughters, I lived out loud. Through my daily actions, I sent the message that you can do anything and “sisters stick together.” And finally, as an employee, I was fortunate to have managers and co-workers who provided me immense opportunities to lean in and lift up. 

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What Are Some Measurable KPIs for Executive Assistants? – Ask an Admin

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Ask an Admin was created by Office Dynamics to help administrative professionals with their problems through the help of their peers. We don’t always have an answer to each individual’s problem but we know some of you might. Please read the question and comment below.

Marje M asks:

My boss is making me write my own Key Performance Indicators.

What do you suggest for measurable ones for an Executive Assistant?

Thank you!

Please share your thoughts and advice in the comments below.

Want to learn more about Ask an Admin and how to submit your own question? Click here! 


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Grab your free Competency Assessment for assistants and see how you measure up!

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2020 Training Opportunities for Administrative Assistants

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There’s a saying that success is 5% strategy and 95% mindset. When you set your mind to improving your job skills, you take control of your life to reach your full potential. It results in you performing at your optimum level. That leads to opportunities for your career advancement.

We at Office Dynamics want you to grow and become highly efficient in your role. We offer a variety of live learning events, opportunities, and resources to increase your effectiveness. And in honor of our 30- Year Anniversary, we are offering more administrative courses, cities, and dates.

Here’s what we have in store for administrative professionals in 2020:

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I’m a Bored Executive Assistant – Is It Time to Move On? – Ask an Admin

tips_for_administrative_assistants

Ask an Admin was created by Office Dynamics to help administrative professionals with their problems through the help of their peers. We don’t always have an answer to each individual’s problem but we know some of you might. Please read the question and comment below.

EA with Brains asks:

How to approach this situation?

I work for a C-level executive who gives me tasks to do even though I’ve asked my executive if there’s anything I can do to assist with project-related work. I’m bored and not sure if it’s time to search for another job. I’m over 50 and may not get a match in salary (I’m highly compensated).

Thank you!

Please share your thoughts and advice in the comments below.

Want to learn more about Ask an Admin and how to submit your own question? Click here! 

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Finding my Niche by Mary Jo Wiseman

Not all people who plan meetings are “meeting planners,” nor do all meeting planners start out their careers as meeting planners. I for one, started out on a clerical/administrative path with absolutely no knowledge at the time that a career in meeting planning even existed (and at the time it probably didn’t).

Truth be told, I had no intention when I first returned to the workforce after being a stay-at-home mom of working for the rest of my life or until retirement. But as it turns out, that’s exactly what I did. 

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How Can I Retrieve Corrupt Documents/Drawers? – Ask an Admin

tips_for_administrative_assistants

Ask an Admin was created by Office Dynamics to help administrative professionals with their problems through the help of their peers. We don’t always have an answer to each individual’s problem but we know some of you might. Please read the question and comment below.

Rose asks:

The accounting firm I work for converted to digital document management ten years ago. For the most part, things have been going well; however, with the advent of cloud computing and third party IT support, we’ve run into a situation that I need help resolving.

When a drawer goes corrupt there are only three resolutions – restore from backup, rebuild from paper documents, or a combination of both. The real problem for us comes when the paper is gone (because you converted it to a digital document, verified its integrity, digitally filed it, and shredded it), and the backup is corrupt.

When I was in charge of backup, I kept a backup from three points throughout the year. These backups were destroyed according to our records retention policy. Backup is no longer in our control.

What procedures do you have in place to ensure you can retrieve corrupt documents/drawers? 

Thank you,
Rose

Please share your thoughts and advice in the comments below.

Want to learn more about Ask an Admin and how to submit your own question? Click here! 

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Office Dynamics International
5575 South Durango Dr. Suite 106
Las Vegas, NV 89113
800-STAR-139
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