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Do You Have an Internal Admin Site or Hold Lunch N Learns Where You Work?

Ask an Admin was created by Office Dynamics to help administrative professionals with their problems through the help of their peers. We don’t always have an answer to each individuals problem but we know some of you might. Please read the question and comment below.

Admin on SF Peninsula asks:

Do you have an internal admin site where you work? Or maybe you’re thinking of creating one?

I co-designed one at my company and am interested in collaborating with you.

An internal admin site is the main company site with all the links that admins find useful for their jobs centralized in one place.

Additionally, I am considering starting a monthly Admin Lunch N Learn at my place of work. My current vision would be to rotate topics and have a combination of speakers coming in. Topics related to the administrative profession would be discussed. Admins and outside speakers would have the opportunity to share their skills, experience, knowledge, etc.

If you have been a part of, or have attended anything such as these, I would like to connect with you to discuss.

I’m looking forward to your responses!

Admin on SF Peninsula

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12 thoughts on “Do You Have an Internal Admin Site or Hold Lunch N Learns Where You Work?”

  1. Admin on SF Peninsula

    I want to apologize for not getting plugged in with the Ask An Admin comments. My mom is not doing well and this has taken a toll on me and I have fallen a little behind on some things.

    I am looking forward to learning more about you and sharing our journies.

  2. These are all such amazing initiatives! We have a bi-weekly Executive Support team meeting where we discuss what is happening in our world, roadblocks and advice, collaborate on initiatives, and just support each other. We work in different locations so it’s great to be able to connect this way. And I make video mandatory for the meeting so we can see each other as it’s much more personal that way.

  3. Elizabeth Ayoub Blatchford

    At our company, we have had three ways to connect:
    1. Administrative Professionals Employee Resource Group – national “grassroots” organization to share best practices, support one another & have speakers and training monthly
    2. Internal Company Yammer group – global forum to share best practices and resources across the divisions
    3. Weekly Admin Meeting – to coordinate local office administrative support, announce big events coming up, share best practices & ask for help

  4. We are a community hospital and have recently formed a Administrative Support Lunch & Learn (brown bag) where we schedule presentations with various experts in their roles. The goal is to bring us closer together as a team, information sharing and ensuring we are all equipped with the tools or resources available to make us successful. We invite team members to share any ideas or give feedback in areas where there are gaps.
    We would love to utilize any additional resources you all may have found useful.
    We are a non-profit so we utilize no or low cost resources.

  5. The Admin II’s at my work hold a monthly meeting to discuss barriers, tips and tricks. We also have a folder on our network that holds commonly used documents and orientation materials. This is also where we store our AVP’s meeting materials in the case we need to cover one another’s meetings.

    The Admin III’s will share info with us as well as needed and hosts webinars on occasion.

  6. My company also has one..T.E.A.M. The Effective Admin Movement. We meet monthly via video conference with our other locations throughout the U.S. We discuss company news, have guest speakers from different areas of our company apx. once/qtr., we have Tech Tips, meditation, etc. The first year the planning committee organized everything and planned the agenda, this year we ask each location to take one month to plan a meeting and discuss whatever they wish with everyone…specifics about what goes on at their location, health/fitness tips, travel, anything of interest. We also have a book club and read 4-6 chapters per month and then discuss at next mtg. with different facilitators each time. 13 Things Mentally Strong Women Don’t Do is our current book. I believe most people get something out of these meetings. Of course there are always a few who probably think it’s a waste of their time.

    1. Admin on the SF Peninsula

      Hi Jean,

      Wow! You’ve got it going on! May I ask who helps to keep this on track? Also, how many administrative attendees are there? We have a large no of admins here and then a small group in this business unit. Sounds like a very informative meeting. We are very talented, aren’t we? 🙂

  7. This is so cool and warms my heart to hear that you are doing this. I am also attempting to put together an admin peer group. I tried once before, but it wasn’t successful. That was about three years ago. Currently I am conducting research on our culture of admin and leader partnerships. I’ve created a parallel questionnaire for leaders and admins and am meeting with them individually to get those questions answered. My goal is to gather and analyze the information to see if we should create an admin training and development program. I’m just starting my research, but I would love to connect with you to hear more about your program and how we can share best practices.

    1. Admin on the SF Peninsula

      Hi Alicia,

      It’s fantastic that you are putting your energy into our administrative profession like you are.
      Things have changed SO much over the years in the administrative field. I would love to speak with you. I am not developing a training program though. However, I am open to brainstorming if you would like.

  8. That would be an awesome idea! At the university where I work, departments often seem to work in “silos”. Will appreciate any insights you can provide in getting one started.

  9. We do both at my company here in the East Bay! Our shared admin resource is a Sharepoint page with documents, best practices, procedures, and presentations from our previous Lunch & Learn sessions. Our members are invited to take turns facilitating/ presenting. For the first year, we read Joan’s book “Underneath it All” like a book club, meeting monthly to discuss each chapter. One of us had great experience creating a career portfolio— so she led a special session on that. I’ve led a session on the Power of Planning. We have also had our HR representative visit us for Teamwork sessions and DISC training. I would say that we have found more success with attendance if we meet on alternate months.

    1. Admin on SF Peninsula

      Hi Denise,

      I like what you mentioned about the resource page. It sounds very straight forward but informative. Holding the lunch N learns every other month make a lot of sense as people just do not have time. Would love to chat more.

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