Happy Administrative Professionals Week! An Admirable Profession

Administrative Professionals Week

Administrative Professionals Week – Celebrating An Admirable Profession

 

First, I want to thank my incredible administrative partner who grew into a Vice President at Office Dynamics . . . Jasmine Freeman. I always say an executive assistant will make or break an executive and Jasmine has certainly allowed me to be successful.

The Administrative Profession Is An Admirable Profession

Happy Administrative Professionals Week! Wow, I can’t believe it is that time of year again. Of course this profession is near and dear to my heart since I worked in the administrative profession for 20 years and Office Dynamics has been dedicated to administrative training and development for 25 years. This truly is very special and you have been a big part of our success.

One thing I wanted to talk about today is the many skills you develop when you work in the administrative profession. When I think back to my 20 years, all the different companies I worked in and people I supported and met, it is incredible. I can do what I do today because of what I learned during those 20 years.

Assistants manage crazy schedules that constantly change, create order out of chaos, plan complex trips, book hotels, deal with difficult people, prepare meeting rooms, greet visitors and ensure their needs are met, run a busy executive’s life, manages stress, is a gatherer of information, deals with complex systems, interacts with hundreds of personalities, has to be organized, be a leader, be assertive and so much more.

Those are all skills that transfer to your personal life and skills that you will take with you the rest of your life. I am a business owner, CEO, speaker and consultant. I have to be extremely organized, deal with multiple personalities, manage my time, gather and process tons of information, be a leader, be assertive, tactfully communicate with other CEOs, consult with CEOs, teach others and the list goes on.

I remember when I started speaking, other experienced speakers (who had never been assistants) came to me to help them set up and organize their client files. They weren’t great with their follow-up systems and managing their travel. I was excited to realize all the skills I developed by being an executive assistant would be fully utilized in my new career.

It’s Administrative Professionals Week. As you live out this special week in honor of your profession, I hope you see it as a worthwhile career. You get to work with the movers and the shakers; you know and learn things other people in your company are not privy to! It is an admirable profession and don’t let anyone tell you otherwise.

Why did I leave after 20 years? Because I had tremendous exposure during my career. I was pretty mobile and had numerous experiences. I felt quite passionate about providing in-depth training and learning opportunities to assistants to fill a huge gap that I saw as an assistant. It made no sense to me that executive and administrative assistants did not get the caliber of training and learning that their executive got. So I am still very involved in the profession.

Be proud of the path you have chosen. Celebrate you this week! You don’t need to wait for someone to take you to lunch or buy you flowers. (Although that is really nice.) Even better is being supported in your professional development.

How will you be celebrating Administrative Professionals Week this year? 

Have a fantastic week!

Joan Burge

P.S. Be sure to participate in our April Blog-a-Thon dedicated to you, celebrating the administrative profession. Comment below and on any blog posted this month, as often as you wish and you might win a great prize!

Living Your BIG & Bold Life [Upcoming Event]

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Announcement: Our next free webinar in our celebration series is open for registration.

Living Your BIG & Bold Life with Joan Burge

May 7, 2015

10:00 – 11:00 AM Pacific Time

Register Now, It’s a free event! [Read more…]

Put A Lid On It: Venting Is Bad For You

venting

<Guest Post by Courtney Clark>

Don’t you hate that feeling when stress starts to build up, until you reach your boiling point and you feel like you just can’t take it any more?  When most of us get to that point, there’s a solution: venting.  You vent to your friends, your family, or other administrative professional colleagues, who understand the pressure of your job.

Venting makes us feel like we can take action, in a situation where we really don’t have any power.  Since we don’t have enough control to change the situation, the only thing we can do is vent.  Besides, venting makes us feel better.  Or, at least, we think it does… [Read more…]

Step Up And Receive Recognition For A Job Well Done

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<What Makes You Proud? Guest Post by Kemetia Foley>

Seems like each year that Administrative Professionals Day rolls around that there is a frenetic discussion about what sort of recognition is appropriate for Administrative Professionals and it ranges from ‘Why recognize?’  to the overkills of obligatory ‘flowers and lunch with the team’, and everything in between.

And, you have the Administrative Professionals that lament that their employer does NOTHING for them. I mean, nothing. As in Zilch. Zippy. Nil.

This post is for you. I have an assignment for you. STOP WAITING FOR SOMEONE TO RECOGNIZE HOW FABULOUS YOU ARE!!!—DO YOU RECOGNIZE HOW AWESOME YOU ARE? [Read more…]

Who Is Office Dynamics International?

 

At Office Dynamics International we are celebrating 25 years of serving the administrative profession.

Perhaps you’ve known us for a long time or you’re new around here. Either way, we want you to know who we are and what we believe.

Office_Dynamics_International

[Read more…]

How To Do More With Less Effort by Adam Timm

<Guest Post by Adam Timm>

Productivity

Ever feel like when you get to the end of the day, you’ve worked really hard but don’t have much to show for it?

To prevent these moments, we can choose to work smarter, instead of harder.

The energy of springtime (even for us in the land of eternal summer) is ripe for planting new seeds, starting new projects, and getting in the creative flow. Once the project is rolling, we might notice that we’ve taken on too much, adding to our already full plate. [Read more…]

Is Your Company Secretly Failing At Employee Recognition?

Survey: Three in 10 Workers Think Their Employer Is Ineffective at Showing Appreciation to Staff

MENLO PARK, Calif., April 14, 2015 /PRNewswire/ — With Administrative Professionals Week (April 19-25) approaching, many members of the office support team will receive special acknowledgment for their contributions. But opinions are divided between employers and their staff on what constitutes effective employee recognition, according to a new OfficeTeam survey. Nearly nine in 10 (89 percent) senior managers said their organization is good at showing appreciation to workers. However, three in 10 (30 percent) employees gave their firms low marks when it comes to shining a light on their achievements.

According to a new OfficeTeam survey, nearly nine in 10 (89 percent) senior managers said their company is effective at showing appreciation to staff. However, three in 10 (30 percent) workers felt their organization isn't good at employee recognition. This infographic includes these research results and other findings about employee recognition.

The surveys of managers and workers were developed by OfficeTeam, a staffing service specializing in the placement of highly skilled administrative professionals. They were conducted by an independent research firm and include responses from more than 600 senior managers with 20 or more employees, and more than 900 workers 18 years or older and employed in office environments in the United States and Canada.

Managers and workers were asked, “How effective do you think your company is at recognizing employees for good performance?” Their responses:

Managers

Workers

Very effective

33%

27%

Somewhat effective

56%

43%

Not too effective

10%

20%

Not at all effective

1%

10%

100%

100%

View an infographic with the research results and other findings about employee recognition.

“Acknowledging staff just once or twice a year for their hard work isn’t enough — regularly saying ‘thank you’ or offering small tokens of appreciation can speak volumes,” said Robert Hosking, executive director of OfficeTeam. “Giving kudos for a job well done seems obvious, but when managers are time-strapped, this can be one of the first things that slips.”

Hosking added, “Companies that excel at recognition combine formal programs with everyday gestures of gratitude.”

OfficeTeam offers five tips for managers when recognizing staff:

1.    Say thanks. Regularly acknowledge employees’ great work verbally. Point out how their efforts will help the company or assist clients and customers.

2.    Put it in writing. Prepare a handwritten thank-you note or copy senior executives on an email about a worker’s accomplishment.

3.    Publicize achievements. Feature standout employees in the company newsletter or recognize them at a staff meeting.

4.    Support continuing education. Provide tuition assistance for courses that will help workers in their jobs and subsidize the cost of exams required to attain professional certifications.

5.    Give a little. Offer gift cards, movie passes or sporting event tickets to employees who go above and beyond on a project.

For additional staff appreciation ideas, download 20 Easy Ways to Rock at Employee Recognition, a tip sheet available at http://bit.ly/1GwBQmH.

In celebration of IAAP’s Administrative Professionals Week, OfficeTeam is offering a free webinar, “Developing Your ‘It’ Factor: Enhancing Your Professional Image and Marketability,” on Tuesday, April 21, 2015, at 11 a.m. PDT. It will provide advice on how building a strong professional image can improve workers’ marketability and help them move up the career ladder. Individuals can register for the event athttp://bit.ly/1HQWKee.

About OfficeTeam

OfficeTeam, a Robert Half company, is the nation’s leading staffing service specializing in the temporary placement of highly skilled office and administrative support professionals. The company has more than 300 locations worldwide. More information, including online job search services and the OfficeTeam Take Note blog, can be found at officeteam.com.

Photo: http://photos.prnewswire.com/prnh/20150413/198137-INFO

[Read more…]

How Well Do You Communicate? by Judi Moreo

<Guest Post by Judi Moreo>

Office_Communication

Administrative Professionals are the key to good communication in an organization.  It is imperative that we are able to communicate clearly and precisely in order to avoid misinterpretation and misunderstandings that can be extremely costly to the organization.  When communication is not good, it can cause serious damage to our organization, our executive, and even ourselves. [Read more…]

How to say thank you to your assistant

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Did you know Administrative Professionals Week is April 20 – 24?

This happens to be one of my favorite weeks of the year – and not just because I was once an assistant myself before I founded my training company, Office Dynamics, back in 1990.

I love celebrating Administrative Professionals Week because it gives me a chance to thank my own assistant for everything she does to help me be even more successful. If it weren’t for administrative professionals, business would cease. Managers and executives could not be effective. In fact, if not for assistants, the entire economy would collapse. If you don’t agree, just think of what happens when your assistant is out, even for a day! Multiply that by more than 4 million assistants in the United States alone and… well, you get my point!

Here are five great ways to thank the assistants – those outstanding, indispensable administrative professionals who help us succeed each and every day [Read more…]

Make Your Boss Look Good [Part 2]

strategic partner

Did you read Part 1 of this 2-Part series? Read: Make Your Boss Look Good [Part 1]

Helping your executive shine is about doing 100 little things, not 1 big thing.

In the previous blog, I shared tips specific to teaching your executive how to work with you.

Today’s blog is about a variety of things you can do. Remember, when you help your executive look good, you win! And you win in a big way. One thing is that other executives in the organization notice what you do to make your executive shine. They notice that you stand out in the crowd of other administrative assistants in the company. And if the day should come that one of those executives have an opening or you lose your job, you will be remembered! They will want you. [Read more…]