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Time Management Skills for Executive and Administrative Assistants

One of the biggest struggles executive assistants report to me is mastering effective time management. Let’s face it: your days are chaotic. You’re pulled in a million different directions, and many of you have multiple leaders to support. Deadlines press down on you, distractions steal valuable time, and there never seems to be quite enough hours in the day to get it all done! I know what you’re up against.

There is no process, no to-do list, no time tracking trick that will help you until you begin your day with a positive frame of mind. That’s right: attitude is everything. Starting each day with confidence, positivity, and passion for progress often equates to a successful day. If your body and mind are in sync, you may surprise yourself with what you can accomplish in a day.

But you can’t just start the day in the right frame of mind. You should actively cultivate and protect that positivity (trust me…your day will try to steal it!). In order to maintain that outlook, make sure you make time for quiet in your day. Taking a few minutes to reevaluate and refocus on your work gives your mind and body the brief respite it needs to stay energized and in control. Find a place at your work that’s quiet (it may even be your own desk). Sit and breathe. Take stock of your day. Five minutes is all you need. Think about what you’ve accomplished and what still needs to get done. You can ask yourself these questions:

  1. What must get done before day’s end?

  2. What is the negative impact if I do not get this done?

  3. Am I currently focusing on the most important item in my leader’s eyes?

  4. What is coming up in the next few days that I must act on today?

Be future-focused while being in the moment! These five-minute breaks may be the most valuable time you spend all day. The day can’t wash over you if you stay more aware of yourself!

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Our new Time Management for the Modern Assistant: Proven Tactics for Taming Your Day eBook will help you take control back. Gone will be the days of feeling helpless and overwhelmed. Are you ready to stand up to the time robbers and chaos causers? Click here learn more!

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