Creating an Administrative Professional Protocol Manual – Ask an Admin

Q: Christine N. Asks:

I’m finally getting around to creating my Administrative Professional Protocol Manual but I’m not sure if it should print everything out in a 3-ring binder (using dividers), using a One Note document, having it electronically in an online file or all of the above.  What do most administrative professionals prefer? 

Thank you!

A: It’s ultimately up to you and your personal preferences as to how you want to create and organize your Administrative Professional Protocol Manual. However, here are some things to consider:

  1. Consider your audience: Who will be using the manual? If it will be used by multiple people, it may be helpful to have a physical copy that can be easily accessed and referred to. On the other hand, if it will only be used by you, an electronic version may be more convenient.
  2. Think about accessibility: If you want to ensure that the manual is easily accessible to everyone who needs it, an online file may be the best option. This way, anyone with the appropriate access can view and reference the manual from any device with an internet connection.
  3. Consider ease of use and organization: If you have a lot of information to include in the manual, a physical binder with dividers may be the most practical option for organizing and accessing specific sections. On the other hand, an electronic document like OneNote may be more convenient if you need to make frequent updates or if you want to be able to easily search for specific information.

Ultimately, the best option for you will depend on your specific needs and preferences. You may find it helpful to create a hybrid solution, such as creating an online file that can be printed out and organized in a binder as needed.


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